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Software engineer
- Location
- San Francisco
- Type
- Full time
- Compensation
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- Posted
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Administrative Coordinator - Office of the Vice Provost for Student Success - UTK
- Type
- Full time
- Posted
- 11H AGO
About the role
This position provides administrative support for the Senior Vice Provost for Student Success and Chief Honors Officer and the Office of the Senior Vice Provost for Student Success. The position reports to the Chief of Staff as part of the Office of the Senior Vice Provost for Student Success while working closely with all members of the DSS Leadership Team in support of the division’s strategic plan and priorities. The person in the position has significant responsibility for coordinating events and academic activities that support the daily agenda and operations for the SVPSS, sending out communications on their behalf and is responsible for financial transaction reconciliations from the SVPSS office.
Required Qualifications
Education:
Associate’s degree
Experience:
Associate’s degree and one year of experience in an office setting including managing calendars and event planning.
Knowledge, Skills, Abilities:
Excellent written and oral communication skills.
Strong decision-making and problem-solving skills.
Time management and organization with attention to detail is a must.
Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, and SharePoint.
Have the ability to keep information confidential.
Ability to work effectively with a wide range of constituents.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications
Education:
Bachelor’s Degree
Experience:
Five years of office experience. Two years’ experience providing executive level support. Prior experience in a university setting.
Knowledge, Skills, Abilities:
DASH experience preferred.
Work Location
Location: Knoxville, TN
Onsite
Compensation and Benefits
UT market range: MR 08
Anticipated hiring range: $60,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions
To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted.
Resume
Cover Letter
Administrative Coordination for Senior Vice Provost for Student Success and Chief Honors Officer (45 %)
• Coordinates and manages appointments, speaking engagements, meetings, travel, and requests for the Senior Vice Provost’s time.
• Manage the SVPSS calendar. Schedule meetings as requested or required.
• Provide direct assistance when possible and/or direct inquiries to the appropriate office/person.
• Send special announcements to students, faculty, and staff on behalf of the SVPSS.
• Coordinates and books travel plans and creates itineraries for the SVPSS.
• The administrative coordinator will have access to highly confidential information and will need to maintain confidentiality.
• Works with internal and external stakeholders to compile and prepare documents, reports, folders, and charts.
• Manages calendars which often require coordination with other staff.
• Prepare materials for meetings.
Strategic Office Management for the Office of the Senior Vice Provost for Student Success (40 %)
• The administrative coordinator will work closely with the SVPSS Chief of Staff to identify and support the development and execution of unit strategic priorities and initiatives. Assists in the oversight of all aspects Senior Vice Provost sponsored events, retreats, and special program development, including developing and managing budgets for events and preparing internal reports for management. This includes communication and coordination with campus partners and off-campus vendors, management of budget, etc. The administrative coordinator will be the secondary point of contact for Office of the Senior Vice Provost events.
• Assists in the coordination, supervision, and completion of special projects as appropriate, including strategic priorities and new initiatives for the Office of the Senior Vice Provost and the Division of Student Success.
• Management of incoming inquiries, to include handling issues directly or speaking on behalf of the team, using sound judgment and discretion. Due to the nature of the position, the administrative coordinator will have access to confidential information and will exercise sound judgment and discretion. Assists with internal and external communication including assisting with managing the Senior Vice Provost’s public relations strategy.
• Organize and coordinate SVPSS search committees and the interview process on behalf of the SVPSS. Point of contact and responsible for guests brought the University of behalf of the SVPSS. Coordinates with other departments in response to technical needs or to resolve problems. Informs supervisor of potentially controversial matters or other key issues.
Other General Duties (15%)
• Maintain files and records in office and periodically move files to records management.
• Assist in general office duties in the Office of the Provost and SVPSS including answering phones, scheduling conference rooms, office organization, and other duties as required.
• Direct supervision of student employees, interns, and practicum students; recruits and selects student staff.
• Responsible for reconciling monthly ledger, PCard transactions, ordering supplies, and other business-related items that come through the SVPSS Office.
• Coordinates onboarding of new employees.
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