Admin Associate
Full time · Posted 3D AGO
Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs.
Provide administrative support to HR and Admin by · Front office management of guests, inductees and answering of calls, · Coordinate use of meeting rooms· Communicate and build rapport with suppliers · Manage inventory to ensure office supplies are consistently available· Maintain office cleanliness and repairs· Daily inspection of office environs · Ensure meals are prepared and served in a hygienic timely manner· Frequent catchups with office assistants to address matters of concern · Support sales with provision of samples for partners· Maintaining a contact sheet for all suppliers and facility maintenance personnel· Manage phone coverage · Manage correspondence/courier activities· Working on monthly newsletter· Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company· Managing a tracker for Business cards and Staff ID that have been printed and dispatched· Managing flight and accommodation bookings. Any other duties as assigned by your supervisor. The ideal candidate:· Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.· Ability to multi-task and address competing priorities· Goal-oriented and organized team player· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)· Excellent verbal & written communication skills· Ability to work remotely under minimal supervision
Provide administrative support to HR and Admin by · Front office management of guests, inductees and answering of calls, · Coordinate use of meeting rooms· Communicate and build rapport with suppliers · Manage inventory to ensure office supplies are consistently available· Maintain office cleanliness and repairs· Daily inspection of office environs · Ensure meals are prepared and served in a hygienic timely manner· Frequent catchups with office assistants to address matters of concern · Support sales with provision of samples for partners· Maintaining a contact sheet for all suppliers and facility maintenance personnel· Manage phone coverage · Manage correspondence/courier activities· Working on monthly newsletter· Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company· Managing a tracker for Business cards and Staff ID that have been printed and dispatched· Managing flight and accommodation bookings. Any other duties as assigned by your supervisor. The ideal candidate:· Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.· Ability to multi-task and address competing priorities· Goal-oriented and organized team player· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)· Excellent verbal & written communication skills· Ability to work remotely under minimal supervision
