Event Manager, Technology and Registration

About the Role

Nutanix is seeking an experienced and highly organized Event Manager, Technology and Registration to lead the technology and digital attendee experience across our global events portfolio. This role will own the strategy, implementation, and day-to-day management of event technology platforms spanning registration, promotions, mobile applications, onsite badging, event data, reporting, and project management.

The Event Manager, Technology and Registration will serve as the primary technology lead and internal subject-matter expert, partnering closely with our event management agency, internal marketing and business teams, and key technology vendors including Swoogo, Amego, and Validar. You will collaborate with cross-functional teams to ensure efficient execution of registration from planning through post-event analysis while maintaining compliance and aligning strategies across global markets.

Key Responsibilities

Event Technology Strategy & Ownership

• Own the event technology strategy and roadmap across Nutanix events, ensuring platforms align with business objectives and deliver a consistent attendee experience.

• Serve as the internal subject-matter expert, advising stakeholders on platform capabilities, integrations, best practices, and attendee experience enhancements.

• Evaluate, recommend, and manage event technology solutions based on functionality, scalability, operational needs, data requirements, and cost.

• Establish standardized processes and best practices while managing event technology project plans, timelines, milestones, dependencies, and deliverables in Wrike.

• Partner cross-functionally with Marketing, Sales, IT, and Analytics to align requirements, resolve issues, streamline workflows, automate processes, improve data quality, and drive operational efficiency.

• Own event technology vendor and agency relationships overseeing contracts, budgets, deliverables, timelines, and performance while ensuring cross-functional alignment, accountability, issue resolution, and opportunities to optimize the technology ecosystem.

Registration & Promotions

• Own the end-to-end registration technology experience, including registration architecture, configuration, testing, launch, and ongoing optimization.

• Manage Swoogo as the primary registration platform, partnering with the vendor to configure registration sites, forms, workflows, pricing, promo/discount codes, comp codes, hotel functionality, confirmation communications, and reporting.

• Develop and manage registration requirements overseeing registration timelines, dependencies, QA, user acceptance testing, and launch readiness.

• Partner with Marketing and Communications teams to ensure promotional campaigns and registration experiences are aligned.

• Monitor registration performance and identify opportunities to improve conversion, attendee experience, and operational efficiency.

• Ensure registration data is accurately captured and appropriately mapped to downstream systems and reporting requirements.

Mobile App & Digital Attendee Experience

• Lead the strategy, development, configuration, QA/testing, launch, and ongoing management of the event mobile app.

• Manage the relationship with Amego, including requirements gathering, project timelines, content coordination, testing, troubleshooting, and onsite support.

• Oversee app functionality including agenda, speaker and session information, networking, notifications, maps, surveys, gamification, and other attendee engagement features as applicable.

• Analyze app engagement and usage data to identify opportunities for improving the attendee experience.

Onsite Badging & Check-In

• Own the onsite badging and check-in technology strategy and execution.

• Manage the relationship with Validar, including hardware, software, badge design, data integrations, onsite staffing, testing, and troubleshooting.

• Develop and execute comprehensive onsite testing plans prior to attendee arrival.

• Partner with the event management agency and onsite teams to ensure registration and badging operations are efficient and scalable.

• Troubleshoot onsite technology issues and serve as the escalation point for registration, check-in, and badging challenges.

• Evaluate onsite data and attendance patterns to inform post-event reporting and future event planning.

Reporting, Analytics & Insights

• Own event reporting across registration, attendance, engagement, mobile app activity, lead generation, and event performance, delivering actionable insights to stakeholders.

• Partner with Salesforce (SFDC), Marketing Operations, and Analytics teams to ensure accurate event data integration, field mapping, lead management, attribution, and reporting.

• Develop and maintain dashboards and reporting processes that provide visibility into registration performance, attendee behavior, engagement, and event ROI.

• Analyze event data to identify trends and opportunities, ensuring insights and lessons learned inform future event strategy and execution.

Onsite Execution

• Serve as the event technology lead onsite for key Nutanix events overseeing technology vendors and agency teams during event setup, testing, live operations, and strike.

• Lead technology rehearsals and end-to-end testing prior to attendee arrival.

• Establish onsite escalation procedures and contingency plans.

• Monitor registration, badging, mobile app, data integrations, and other attendee-facing technology throughout the event.

• Troubleshoot issues in real time and coordinate appropriate vendor or agency support.

• Conduct post-event technology reviews and document lessons learned and opportunities for improvement.

Qualifications

• 7+ years of experience in event technology, event operations, experiential marketing, registration management, or a related field.

• Strong experience managing event registration platforms and technology ecosystems.

• Hands-on experience with platforms such as Swoogo, Cvent, Bizzabo, RainFocus, or similar event technology platforms.

• Experience managing mobile event applications and onsite check-in/badging technology.

• Experience with Salesforce (SFDC) and an understanding of event data integrations, field mapping, lead management, and CRM data flows.

• Experience using Wrike or similar project management platforms to manage complex, cross-functional projects.

• Strong understanding of event reporting, data management, dashboards, and analytics.

• Demonstrated experience managing technology vendors and external agencies.

• Strong project management skills with the ability to manage multiple complex, deadline-driven workstreams simultaneously.

• Excellent communication and stakeholder management skills.

• Strong attention to detail with an ability to understand both the strategic objective and the operational details required to execute it.

• Comfortable working in a fast-paced, highly collaborative environment with changing priorities.

• Strong problem-solving skills and the ability to remain calm and solutions-oriented under pressure.

• Experience working with global events and geographically distributed teams is a plus.
• Experience with marketing automation platforms such as Marketo is a plus.

Work Arrangement

This role operates in a remote capacity with about 20% travel annually.

The pay range for this position at commencement of employment is expected to be between USD $121,000 and USD $241,000 per year.

However, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.

 

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