Job Description – Office AdministratorLocation: BangaloreDepartment: AdministrationCompany: MediBuddyAbout the RoleAs an Office Administrator at MediBuddy, you will be responsible for ensuring smoothday-to-day operations of the office, managing administrative activities, and supportingemployees to maintain a productive work environment. You will handle facilities, vendorcoordination, office supplies, travel arrangements, and assist in implementing policies thatsupport business efficiency and employee satisfaction.Key Responsibilities● Office & Facility Management● Oversee daily office operations, housekeeping, and facility maintenance.● Ensure office infrastructure (workstations, meeting rooms, IT equipment, pantry, etc.) isin working order.● Manage seating arrangements and space allocation for employees.● Vendor & Inventory Management● Coordinate with vendors for office supplies, housekeeping, security, and other facilityservices.● Monitor stock levels of office supplies, pantry items, and place orders as needed.● Negotiate with vendors for cost-effective procurement.● Employee Support● Assist employees with administrative queries and requests.● Coordinate travel bookings, hotel accommodations, and local transport foremployees/guests.● Support HR/Admin team in onboarding new employees (ID cards, desk setup, accesscards).● Compliance & Policy Implementation● Ensure adherence to office safety, hygiene, and compliance protocols.● Maintain proper documentation of administrative expenses, invoices, and contracts.● Support audits and compliance checks related to office facilities.● Event & Meeting Coordination● Assist in organizing company events, team activities, and employee engagementprograms.● Manage meeting room bookings and ensure availability of resources (AV setup,stationery, refreshments).● Reporting & Documentation● Prepare periodic reports on office expenses, vendor performance, and facility upkeep.● Maintain updated records of contracts, assets, and administrative activities.
Key Requirements● Bachelor’s degree in Administration, Business, or related field.● 2–4 years of experience in office administration, facility management, or executiveassistance.● Strong organizational and multitasking skills.● Good communication and interpersonal abilities.● Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite.● Ability to handle confidential information with integrity.● Problem-solving mindset and ability to work independently.