Executive Administrative Assistant

Become an integral part of The Auto Product team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

 

As an Senior Executive Assistant in Auto Product, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex calendars and detailed agendas for 3 MD Product Owners

• Manage the coordination and logistics of both internal and external meetings

• Arrange and coordinate complicated domestic and international travel

• Organize all aspects of internal and external events, including catering, registration of external visitors, travel, and transportation

• Process invoices and T&E expense claims, ensuring all policies are followed and items are processed timely and within provided guidelines

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup, system access, greeting new hires and coordinating with recruiting

• Produce high quality communications to individuals at all levels of the organization

• Maintain department documents, including current organizational charts and Executive Bio’s

• Handle regular activities without prompting, and advise in advance with issues or delays

• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

 

Required qualifications, capabilities, and skills 

• At least five years of applicable experience

• Advanced ability to organize and address competing priorities

• Discretion and good judgment in confidential situations

• Proven experience interacting with senior management

• Strong interpersonal, written, and oral communication skills

• Strong proficiency in Microsoft Office

 

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus, but not a requirement

 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.