Example Company
Software engineer
- Location
- San Francisco
- Type
- Full time
- Compensation
- $150k-$200k
- Posted
- 2 days ago
Join a team building useful software. Work closely with engineering and design to turn new ideas into products.
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Contract Management Specialist
- Posted
- 6D AGO
About the role
Due to continued expansion, we are seeking a motivated and detail-oriented Contract Management Specialist to join our Procurement / Buy-Side commercial team in our headquarters in Ohio. Reporting directly to the Senior Contract Management Specialist, you will support the day-to-day contractual and commercial management of supplier and subcontractor agreements across key projects.
This is a hands-on role focused on contract administration, documentation, and commercial support — providing an excellent platform for career development within a growing commercial function.
Key Responsibilities
Contract Administration & Support
- Assisting with the lifecycle administration of supplier and subcontractor agreements — from procurement through installation, commissioning, and handover
- Preparing and maintaining contract registers, trackers, and key documentation including Contract Key Terms / Contract Summary sheets
- Drafting and issuing contractual correspondence, notices, and routine communications under the direction of the Contract Management Specialist
- Monitoring contractual notification obligations and maintaining compliance logs to ensure timely and compliant notices are issued
-
Supporting the preparation of subcontract documents and ensuring alignment with main contract terms and programme obligations
Variations, Claims & Disputes Support
- Assisting in the identification and documentation of contract variations, including maintaining change registers and supporting proper documentation of changes
- Preparing supporting documentation and evidence packs for claims, counterclaims, and dispute matters
- Tracking and logging all supplier/subcontractor claims and variations, maintaining accurate records and status updates
-
Assisting with the review and challenge of subcontractor cost submissions and entitlement positions
Commercial & Cost Control Support
- Supporting the monitoring and reporting of project expenditure across the supply chain
- Assisting with the preparation of financial and management reports for assigned projects
- Maintaining accurate commercial records and filing systems for all contractual documentation
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Conducting research and analysis on contractual matters as directed, including review of contract terms, conditions, and obligations
Stakeholder Liaison
- Liaising with project teams, engineers, and procurement to gather information and support commercial activities
- Attending project and commercial meetings, preparing minutes and action trackers
-
Building effective working relationships with internal stakeholders and external suppliers/subcontractors
Qualifications
- Minimum 2 years' experience in a contract administration or junior commercial role, preferably within construction, engineering, or a related industry
- Bachelor's Degree in Quantity Surveying, Construction Management, Law, Business, or a related field
- Good understanding of contract principles and commercial processes
- Strong organisational skills with excellent attention to detail
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Good written and verbal communication skills
-
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Desirable Criteria
- Experience working with supplier or subcontractor contracts on the buy-side
- Familiarity with standard forms of contract (e.g., NEC, JCT, FIDIC)
- Exposure to contract claims, variations, or dispute processes
- Working knowledge of ERP systems
- Progress towards or interest in professional membership (e.g., RICS, CIOB, SCL)
- Interest in pursuing further qualifications in construction law or contract management
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