University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Research Project Manager B

Job Profile Title

Manager Research Project B

Job Description Summary

The Department of Family Medicine and Community Health at the University of Pennsylvania Perelman School of Medicine seeks a Research Project Manager B (PM-B) to facilitate the development and oversight of a primary care practice-based research network (PBRN) in collaboration with an existing Pediatric Research Consortium (PeRC) at the Children’s Hospital of Philadelphia, with a goal of establishing an infrastructure for practice-based, community-engaged research that addresses community needs and advances primary care responsiveness and effectiveness.

Position contingent upon funding.

Job Description

The PM-B will lead PBRN support staff in supporting clinical research that sets the standard for translational research across the Penn Medicine ambulatory network, coordinating collaborations, disseminating awareness of opportunities, working with PBRN leadership on strategic development of the PBRN with institutional representatives and across ambulatory sites. Pre-award support by the PM-B will include overseeing mentorship structures developed to support primary care research, landscaping of practice-based research interests and populations of interest, support in developing an advisory structure for the PBRN, and supporting teams in applying for research collaborations involving primary care sites with developed workflows, accessing population samples, and budgetary considerations. Post-award support by the PM-B role will include orienting teams in recruitment/retention workflows and data collection processes across ambulatory sites, providing support for coordination of regulatory oversite for research projects involving primary care sites, and tracking studies’ progress across involved sites. The PM-B role will facilitate collaboration with CHOP's PeRC to support research across the lifespan, promote Penn Medicine as a premier clinical research site, and serve as a key member of the Clinical and Translational Research Award’s (CTSA) research administration team, helping shape the policies, standards, and programs that guide clinical research institution-wide.

JOB RESPONSIBILITIES:

1. PBRN Study Management

• Develop and maintain tools, processes, programs, and standard operating procedures (SOPs) to support clinical research conduct within the PBRN.
• Oversee core PBRN research support services and facilitate the success of individual investigators and their projects.
• Collaborate with clinical research efforts, research administration, and physician leadership across Penn Medicine to strengthen the research culture.
• Support a varied portfolio of clinical research efforts throughout the institution.

2. Training and Compliance (10%)

• Develop, support, and maintain training records for clinical research personnel within the PBRN.
• Coordinate institutional training opportunities and information-sharing to improve the ambulatory research process.
• Provide leadership for training efforts targeting investigators, study coordinators, research administrators, and other research support staff.

3. PBRN Business Practices

• Develop, enhance, and maintain institutional guidelines for study budgets, distinguishing standard from research procedures.

4. PBRN Quality

• Lead development and implementation of quality improvement (QI) activities for the PBRN.
• Ensure PBRN programs comply with applicable federal, state, and international research regulations.
• Select, implement, and evaluate management tools and systems (e.g., investigator databases) for PBRN studies.
• Support institutional quality goals.

5. Marketing / Development

• Coordinate with national and academic organizations to attract clinical trials and research projects to Penn Medicine, and foster relationships with peer PBRNs.
• Provide internal consulting to Penn Medicine divisions on practice-based research and support collaboration between investigators, sponsors, and institutions
• Match investigators to federal/corporate research opportunities, respond to site capability inquiries, and support clinician-initiated projects
• Identify health services research mentors for primary care clinicians developing research studies

6. Administrative Leadership

• Provide administrative leadership and oversight of PBRN staff, including recruitment, training, assessment, retention, and management of position descriptions/evaluations
• Build and maintain PBRN infrastructure and resources to support a quality ambulatory research program
• Function as part of the senior research administrative team, serving on institutional committees and providing guidance to investigators and compliance/auditing officials
• Provide status reporting to senior research administration and help develop systems, policies, and procedures that enhance the institution's research process and compliance culture

7. Other duties as assigned

QUALIFICATION’S: Master’s and 3 to 5 years of experience or equivalent combination of education and experience is required. Preferred candidates will show documented and progressive clinical research experience, with resource and personnel management, as well as an expert understanding of IRB, ICH/GCP guidelines, and familiarity with FDA and other regulatory agencies.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$67,155.00 - $90,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay