Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The Herberger Institute for Design and the Arts values the importance of data and is looking to add a role of Planning and Data Analysis Specialist Senior. Under administrative direction, this position will provide analytical support to the Institute and its critical academic, financial, and operational decisions. The position will brainstorm and create analyses to enhance our strategic planning, furthering financial education, improving policy, and decision-making support, using ASU’s various tools, methods and techniques.

Position Salary Range:

• $57,900 - $80,000 annually

Essential Duties:

• Performs complex and advanced research analysis techniques, to understand current performance, analyze trends, and to make recommendations to improve outcomes.

• Creates visualizations that are easy to interpret and access by those in non-analytical roles.

• Prepares or coordinates preparation of reports; analyzes and interprets statistics, financial data, and management planning data for predicting resource needs and developing long-range plans.

• Prepares presentations to stakeholders and university administration.

• Develops the collection and analysis of data for Institute-wide projects such as financial modeling, space utilization, student enrollment growth predictions, budget and forecasting analyses, employee personnel metrics, retention and recruitment, inventory assessment, developing various dashboards, etc.

• Uses predictive modeling, statistics, trend analysis and other data analysis techniques to collect, explore, and identify the right data to be analyzed from internal and external sources.

• Securely collects, cleanses, standardizes, transforms and stores data from various sources ensuring data integrity.

• Maintains broad awareness of current trends in data collection and organization, data preservation, and numeric data analysis by participation in appropriate professional activities and contributing to research in the field: to implement procedures and technologies that assure the long-term sustainability and accessibility of datasets.

• Utilizes various computer programs and software to perform data computation, statistical analysis and other data manipulation activities.

• May perform other duties as assigned.

• Future potential to provide oversight of staff including coordination of activities, managing and coaching staff to build skills in interpreting and reporting data analysis results to ensure adherence with stated outcome, timeframes and standards

Desired Qualifications:

• Experience in higher education

• Understanding of financial terminology that is applicable to business in higher education

• Experience with the following skills: data warehousing and extracting (Amazon Workspaces, SQL, Alteryx, etc.); data analysis and modeling (R, Python, SQL, etc.); data visualization using BI Tools (Tableau, My Reports, etc.)

• Experience in custom report building in Workday, Adaptive Planning, or Office Connect

• Ability to hear a problem and identify ways to add data as a part of the solution

• Ability to communicate to all audiences regardless of their familiarity with our operation

• Knowledge of the principles and practices pertaining to the assigned department

• Knowledge of administrative, financial, and business management principles and practices

• Knowledge of analysis techniques and reporting strategies

• Knowledge of computing and data analysis

• Experience in quantitative data analysis and interpretation.

• Ability to collect, organize, synthesize and analyze data; summarize findings; develop conclusions and recommendations

• Knowledge of data management and information technologies

• Knowledge of supervisory principles, practices and techniques

• Experience in planning, analyzing, and coordinating activities and establishing priorities

• Skill in managing multiple priorities

• Ability to accurately and reliably interpret data for determining appropriate action

• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment

• Ability to lead by example, in communicating, participating and encouraging support of the institution’s sustainability programs

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Required to stand for varying lengths of time and walk moderate distances to perform work.

• Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence.

In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we’re designing not just new careers, but new systems of care, connection and possibility.

https://herbergerinstitute.asu.edu/

Why work at ASU - https://cfo.asu.edu/why-work-asu: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU's total compensation estimator shows the approximate value of your overall compensation 

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.