Example Company
Software engineer
- Location
- San Francisco
- Type
- Full time
- Compensation
- $150k-$200k
- Posted
- 2 days ago
Join a team building useful software. Work closely with engineering and design to turn new ideas into products.
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Project Administrator
- Location
- Melbourne
- Posted
- 1D AGO
About the role
The purpose of the Project Administrator position will be responsible to support PM's in their daily activities from office when they're onsite.
Responsibilities:
- Support PM’s in daily activities from office when PM’s onsite
- Support National PM
- Maintain open and frequent communication with the Project Manager to ensure priorities are set and expectations are clear; and Undertake any ad-hoc tasks as directed by the Project Manager
- Project closing – assist in chasing suppliers/contractors for PO’s and receipting in system to allow finance to close projects to achieve forecasted targets
- Assist sales op’s with project tasks to ensure forecast targets are achieved
- Assist finance with project queries/system issues
- Assist credit with project queries/system issue
- Compile project Installation & Operation manuals
- Follow-up outstanding internal & external stakeholders
- Knowledge of document control systems(Aconex etc), able to assist PM’s with doc uploads, returns & filing
- Assist with backfill/coverage when PM’s on leave
- Assist PM’s with Project invoicing requests
- Assist PM’s with Project revenue requests
- Assist PM’s with Month end activities
- Assist with project revenue forecast updates, able instruct supply chain on date changes in timely manner
- Full access to oracle to review information and perform any necessary tasks
- Central point of contact for General PM team internal and external queries
- Assist with Reviewing & monitoring internal & external suppliers/factories to ensure project key milestones are met
- Raise credit/debit requests on behalf of PM team
- Arrange meetings, including sending meeting agendas, meeting minutes, invitee lists, booking rooms and occasional catering
- Record, register, control and maintain all documentation required for the Project Team
- Retrieve necessary information (e.g. customer/team documents, requirements, deliverables, etc);
- Record, register, control and maintain all documentation required for the Project Team;
- Update National contract monthly reports and present updates to customer in weekly meetings
Attributes/Profile
- Well-developed interpersonal and communication skills with the ability to interact effectively with a range of personnel within Vertiv National team, sub-contractors/suppliers and customers
- Competent oral and written communication skills including ability to support the development of reports and submissions using excel/word & Microsoft project
- Proven ability to work well under pressure
- Proven initiative with ability to prioritise works based upon importance/urgency
- Self-starter
- Experience with Oracle or similar system
- Previous experience working in projects & team of PM’s
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