NTU Innovation & Entrepreneurship (I&E) brings together the University’s innovation capabilities to accelerate the translation of breakthrough research into real-world impact. Working across colleges, research institutes and national ecosystem partners, it nurtures science-based start-ups that contribute to Singapore’s economy and improve lives globally.

As a wholly-owned subsidiary of NTU and a key innovation driver under NTU I&E, NTUitive oversees the cultivation of startups and spin-offs, as well as the related investments. We are seeking an Assistant Manager at NTUitive to ensure smooth programme and event delivery through strong administrative and operational support. This role is central to maintaining organisational efficiency and supporting NTUitive’s innovation ecosystem.

Key Responsibilities:

1. Programme Data and Reporting

• Maintain accurate and up-to-date programme and venture records.
• Track key statistics and prepare timely reports for management.
• Consolidate and review data to support programme evaluation and decision-making.

2. Event and Programme Operations

• Coordinate event logistics, including vendors, catering, guest registration and on-site arrangements.
• Work with internal teams and external stakeholders to deliver activities smoothly and within agreed timelines.
• Monitor operational requirements and resolve routine issues to support a professional stakeholder experience.

3. Vendor, Finance and Contract Administration

• Coordinate with vendors and the finance team to support accurate and timely payment processing.
• Collect, verify and maintain the required vendor, financial and contractual documentation.
• Review key contract and agreement details and coordinate approvals and signatures within required timelines.
• Maintain clear records of commitments, payment status and contractual obligations.

4. Co-working Space Operations

• Manage day-to-day co-working space administration, including tenant access and agreements.
• Communicate and monitor compliance with applicable house rules and guidelines.
• Track tenancy periods and upcoming expiries to support timely renewals and exits.

5. Operational Coordination

• Coordinate administrative activities across teams and stakeholders to support efficient operations.
• Identify opportunities to improve routine workflows, record-keeping and service delivery.
• Undertake other duties that support the team’s operational priorities.

Requirements:

Essential

• A bachelor’s degree in any discipline from a recognised university, or a polytechnic diploma with substantial relevant work experience.
• At least two to five years of relevant experience in programme administration, office operations, event coordination or a related area.
• Proficiency in Microsoft Excel for data tracking, reporting and analysis.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Meticulous attention to detail, sound judgement and consistent follow-through.
• Effective written and verbal communication skills, with confidence engaging stakeholders at different levels.
• Ability to work proactively, independently and collaboratively in a fast-paced environment.
• Willingness to support occasional evening or weekend events, with advance notice where practicable.

Preferred

• Experience in event operations, including vendor coordination, catering or guest registration.
• Exposure to contract administration, including reviewing details, coordinating approvals and managing signatures.
• Familiarity with vendor payment processes and supporting documentation.
• Experience supporting innovation, entrepreneurship or start-up programmes.
• Flexibility to support occasional weekday nights and Saturday events.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTUitive