About the position

Harmonya is looking for an organized and reliable Operations & Talent Specialist for a temporary, part-time position (approximately 60% scope). This role is responsible for managing day-to-day office operations, leading employee experience and wellbeing initiatives, and coordinating with external vendors and service providers. It also includes supporting the recruitment team and working closely with internal stakeholders, including the HR team and Finance.This is a temporary, on-site role based at our Tel Aviv office, with consistent in-person presence required to support daily operational needs.

Responsibilities

• Own and manage daily office operations and administrative processes
• Handle procurement of office supplies and services; manage vendor and supplier relationships, equipment upkeep, and ongoing maintenance coordination
• Ensure the office environment is organized, safe, and functioning smoothly at all times
• Own employee experience and wellbeing activities, including planning and running company events, holiday celebrations, team activities, and ongoing initiatives that strengthen our culture and sense of community
• Serve as the primary operational point of contact for employee office-related requests and day-to-day administrative needs
• Support the recruitment team in the hiring process, including candidate screening and interview coordination
• Support the administrative and logistical aspects of employee onboarding from an office operations standpoint
• Work closely with the HR team and Finance on operational, administrative, and procurement-related tasks
• Liaise with building management, external service providers, and third-party vendors
• Track and manage office-related budgets and expenses in coordination with Finance

Requirements

• Proven experience in an office administrator, office coordinator, or similar operational/administrative role
• ~2 years of experience in end-to-end tech recruitment, preferably in a high-tech company 
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High service orientation with good interpersonal and communication skills
• Proactive, detail-oriented, and accountable with a strong sense of ownership
• Comfortable working with cross-functional internal teams and external parties
• Fluent English
• Familiarity with ATS and HRIS systems – an advantage