Role Overview:

We are looking for a Accounts Payable professional to strengthen vendor ledger reconciliation, AP controls and payment governance. The role requires strong accounting fundamentals, excellent analytical skills and the ability to work with high-volume financial data. The person will identify discrepancies across vendor statements, SAP books, invoices and payments, drive resolution with stakeholders, and contribute to automation and process improvement.

Key Responsibilities:

1. Vendor Ledger Reconciliation

• Own periodic reconciliation of vendor ledgers with vendor statements and SAP records.

• Identify and resolve unapplied payments, duplicate entries, debit balances, missing invoices, credit notes and other reconciling items.

• Drive closure of aged/open reconciliation items with clear ownership and timelines.

2. High-Volume Data Reconciliation

• Reconcile large datasets across SAP, MIS, vendor statements, payment files and operational systems.

• Identify anomalies, quantify variances and perform root-cause analysis.

• Build structured reconciliation templates and dashboards to reduce manual effort.

3. Payment & Accounting Process

• Understand the end-to-end invoice-to-payment-to-reconciliation flow.

• Review payment postings and ensure payments are appropriately adjusted against open invoices.

• Investigate rejected, excess, duplicate or incorrectly applied payments.

4. Accounting & Month-End Close

• Ensure AP sub-ledger reconciles with the General Ledger.

• Support month-end AP closing, accruals, provisions and expense recognition.

• Review vendor debit/credit balances and aged outstanding items.

5. Tax & Compliance Coordination

• Coordinate with Tax on vendor GST input credit, TDS, PAN and LDC-related issues.

• Support accurate vendor master and tax data and timely resolution of vendor tax queries.

6. Stakeholder & Vendor Management

• Work with vendors, Business, Procurement, Operations, Tax and Treasury teams to resolve discrepancies.

• Take end-to-end ownership of escalated vendor/payment issues.

7. Automation & Process Improvement

• Identify repetitive/manual AP processes and propose automation opportunities.

• Work with Technology on SAP automation, reconciliation tools, payment automation and reporting dashboards.

• Use Excel/Power Query and analytical tools to improve productivity.

8. Audit & Controls

• Maintain audit-ready reconciliation workings and supporting documentation.

• Ensure adherence to AP SOPs, maker-checker controls and approval matrices.

• Support Internal Audit, IFC and Statutory Audit requirements.

Key Success Measures / KPIs:

• 100% reconciliation of critical vendor accounts within defined timelines.

• Timely clearance of aged vendor reconciling items and reduction in vendor debit balances/unapplied payments.

• 99%+ payment and accounting accuracy.

• Timely AP month-end closure and AP sub-ledger to GL reconciliation.

• Reduction in manual reconciliation effort through automation.

• Timely resolution of vendor GST/TDS issues and zero material AP control observations.

Required Skills & Experience:

• 3–6 years of relevant experience in Accounts Payable, Vendor Reconciliation, Accounting or Finance Operations.

• Strong understanding of accounting principles, journal entries, AP sub-ledger and GL reconciliation.

• Strong understanding of the invoice → accounting → payment → payment application → reconciliation cycle.

• Proven experience handling high-volume financial data and complex reconciliations.

• Strong Excel skills including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data cleaning and analysis.

• Power Query experience is a strong advantage.

• Experience with SAP / SAP B1 or another ERP system preferred.

• Working knowledge of GST and TDS in vendor transactions.

• Strong analytical, problem-solving and stakeholder-management skills with high ownership.

Ideal Profile

Accounting Strong | Data Driven | Reconciliation Expert | Problem Solver | Process Oriented | Automation Mindset | High Ownership

This is not a routine transaction-processing role. The ideal candidate should be able to take a large vendor ledger or reconciliation file, understand the accounting flow, identify the root cause of discrepancies and drive closure with minimal supervision.