Example Company
Software engineer
- Location
- San Francisco
- Type
- Full time
- Compensation
- $150k-$200k
- Posted
- 2 days ago
Join a team building useful software. Work closely with engineering and design to turn new ideas into products.
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Operations Resource Planner
- Type
- Full time
- Posted
- 1H AGO
About the role
Hiring employer: XOCEAN
Reference: 4488118809
Location: Dundalk, County Louth, Ireland
Employment type: Full-time
Widget date: 2026-11-06T00:00:00+08:00
Position: Operations Resource Planner
Location: Office based (Dundalk Co Louth, Ireland)
Reports to: Operations Resourcing Team Manager
About XOCEAN
XOCEAN is an ocean data company – we collect data for clients ranging from mapping the seabed to monitoring the environment. However, we do this differently, instead of using conventional crewed survey ships, we have developed a marine robotic system known as an Uncrewed Surface Vessel (USV). XOCEAN is an impact-led carbon neutral company. Our mission is to unlock the power of the ocean with insight, for a better tomorrow.
Overview
Responsible for the successful global execution of assigned short-term projects. The operational project manager role involves oversight of assigned projects from commercial handover through to final project close out. XOCEAN project managers are the central focus point for the control of all aspects of the project lifecycle. Please note that this is not an IT project management role and will not suit candidates with pure IT project management backgrounds.
Main Duties & Responsibilities
Responsibilities will include:
Resource Planning & Scheduling
- Maintain the live resource schedule, reflecting baseline employee allocations, contractor bookings, project requirements, and changes.
- Translate new projects, delays, extensions, and revised operational plans into contractor requirements taking into account skill, location, shift, and date.
- Identify and fill resource gaps, matching available contractors to requirements and escalating unresolved shortages or competing priorities.
- Coordinate short-notice cover arising from leave, cancellations or changing project requirements.
- Maintain forward visibility of resource demand and contractor availability to anticipate shortages.
Contractor Sourcing & Coordination
- Engage approved agencies, freelance contractors and contractor pools to obtain suitable candidates, availability and rates.
- Review CVs and credentials against agreed criteria; prepare shortlists for operational managers’ final technical assessment and approval.
- Maintain accurate contractor records covering skills, qualifications, availability, rates, and assignment history.
- Coordinate contractor bookings, confirmations, changes, extensions and cancellations.
- Develop effective working relationships with agencies, contractors, and operational stakeholders.
Contractor Mobilisation & Lifecycle
- Coordinate onboarding and mobilisation with relevant teams, ensuring required documentation, approvals and access are in place before deployment.
- Track contract end dates, flag renewals and arrange approved extensions or assignment closures.
- Support offboarding, including access removal, equipment return and updates to contractor records.
Reporting & Administration
- Provide regular updates on confirmed allocations, upcoming requirements, unfilled gaps and risks.
- Support workforce forecasting by consolidating operational requirements and identifying anticipated contractor demand.
- Collate contractor timesheets, reconcile against scheduled assignments, and refer discrepancies to operational managers for approval.
- Supply approved assignment and timesheet information to Finance and contribute to improvements in scheduling processes and systems.
Requirements: Essential Skills / Attributes and Experience
The successful candidate will have the following:
- Experience in operational resource planning, workforce scheduling, contractor coordination, or comparable dynamic staffing environments.
- Ability to manage changing schedules, anticipate resource shortages, and arrange suitable cover under time pressure.
- Experience liaising with staffing agencies, contractors or other external resource providers.
- Strong Excel skills and familiarity with scheduling or workforce planning systems.
- Ability to screen CVs against defined competency, experience requirements.
- Excellent organisation, attention to detail, communication and stakeholder management skills.
- Commercial awareness of contractor rates, availability and resource costs; proactive and solutions-focused approach.
Desirable Experience
- Experience in maritime, offshore survey, engineering, aviation, logistics or other shift-based operational environments.
- Experience coordinating specialist technical contractors across projects, locations or time zones.
- Familiarity with Smartsheet or comparable resource planning tools and contractor mobilisation processes
Apply
- Applicants must demonstrate how they meet the essential criteria. Desirable criteria may be used for further shortlisting. To be eligible for this position you must have a valid working visa / permit to work in Ireland. Please apply online or submit your CV to careers@xocean.com.
- We thank all candidates for their interest, however due to very high volumes, only those who are selected for further consideration, will be contacted directly.
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