Job Profile:

Academic Advisor 3

Job Family:

Academic Advising

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
May represent college/department as a primary contact. Collaborates with leadership to provide solutions associated with specific programs or projects. Coordinates training and development related to projects and programs for staff. May lead a project or program, including assessment, evaluation, timelines, goals, budget

Job Description:

Salary Range: $51,500 - $58,000 per year; DOE

The Senior Academic Success Coordinator for Advising Communications is part of the Office of Academic and Career Success within the Mary Lou Fulton College for Teaching and Learning Innovation. The department supports students throughout their academic journey, bringing together advising, student success, career and workforce preparation, and other services to create a connected student experience. This position supports undergraduate and graduate students pursuing programs that lead to teacher certification, across both online and in-person learning environments. The Senior Coordinator has a unique opportunity to shape how students experience their programs by ensuring they receive the right information, at the right time, with clear next steps as they move from enrollment through academic progression, field experiences, student teaching, certification readiness, and graduation.

Serving as the communications lead for the Teacher Preparation Superteam, this highly collaborative role brings together advising leaders, placement experience navigators, Career and Workforce Systems, Student Success Systems, faculty, and other college partners to coordinate student-facing outreach. The Senior Coordinator builds relationships across these teams, connects work that might otherwise happen independently, and helps create a seamless and consistent experience for students.

The position develops and manages advising communication plans, workflows, and calendars; leads targeted outreach campaigns; and coordinates communications around key student milestones, requirements, and deadlines. Using student data, feedback, and communication trends, the Senior Coordinator identifies opportunities to strengthen outreach, improve student engagement, and reduce communication gaps, duplication, and confusion. The Senior Coordinator also maintains academic advising responsibilities, allowing them to stay closely connected to the student experience and use what they learn directly from students to strengthen communication strategies and processes.

The successful candidate will be a strong relationship builder who enjoys working across teams, can bring people and ideas together, and is comfortable leading projects through collaboration and influence. This position requires excellent written communication, project coordination, organization, sound judgment, and the ability to move complex work forward in a highly collaborative environment without formal supervisory authority.

Essential Duties:

• Provide academic advising to students pursuing teacher certification, including academic planning, program progression, certification readiness, and navigation of university policies and resources.
• Support students across online and in-person programs, providing individualized guidance and helping students identify and navigate barriers to academic progress and success.
• Use direct advising experience, student questions, and emerging trends to identify opportunities to improve communications, outreach, and the overall student experience.
• Lead the planning and coordination of advising communications for undergraduate and graduate Teacher Preparation students across key points in the student journey.
• Develop and maintain communication plans, calendars, workflows, templates, and resources to support timely, accurate, and coordinated student outreach.
• Collaborate closely with advising leaders, Placement Experience Navigators, Career and Workforce Systems, Student Success Systems, faculty, and other college partners to align student-facing communications and outreach.
• Coordinate communications related to academic advising, registration, program progression, placements and field experiences, student teaching, certification readiness, career preparation, student support, and other key milestones and deadlines.
• Lead targeted and proactive outreach campaigns for specific student populations based on academic milestones, student needs, enrollment or progression status, and other identified priorities.
• Lead cross-functional communication projects by bringing partners together, establishing timelines and responsibilities, coordinating deliverables, and ensuring appropriate follow-through.
• Identify communication gaps, duplication, conflicting information, and recurring areas of student confusion and work collaboratively with appropriate partners to develop solutions.
• Use student data, feedback, engagement trends, and communication outcomes to evaluate outreach efforts and recommend improvements to messaging, timing, audience segmentation, and communication strategies.
• Translate complex academic, advising, placement, and university information into clear, accessible, student-centered communications with actionable next steps.
• Maintain strong collaborative relationships across the Office of Academic and Career Success and the college and contribute to shared efforts to create a seamless and coordinated experience for Teacher Preparation students.
• Communicate emerging student needs, communication challenges, and opportunities for improvement to appropriate leaders and partners.
• Participate in Teacher Preparation Superteam initiatives, projects, meetings, and continuous improvement efforts in support of student persistence, progression, engagement, and completion.
• Collaborate with marketing and communications team on ensuring external student-facing information is accurate, current, accessible, and aligned with advising and placement practices.

Desired Qualifications:

• Experience providing academic advising, student success, or student services support in a higher education environment.
• Experience supporting undergraduate and graduate student populations.
• Demonstrated ability to develop clear, accurate, and student-centered written communications for audiences.
• Demonstrated ability to build collaborative relationships and work effectively across teams, departments, and functional areas.
• Demonstrated ability to organize and prioritize multiple projects and responsibilities while meeting deadlines.
• Experience using student data, feedback, or engagement trends to inform outreach, communication, or student success strategies.
• Demonstrated ability to translate complex policies, processes, or requirements into clear and actionable information.
• Experience identifying process or communication gaps and collaborating with others to develop and implement solutions.
• Strong interpersonal, facilitation, problem-solving, and relationship-building skills.
• Experience working in a collaborative or matrixed organizational environment where success requires influencing and coordinating work without formal supervisory authority.
• Experience with student information, CRM, communication, or advising systems such as PeopleSoft, Salesforce, Marketing Cloud, or similar platforms.

Working Environment:

• Activities are performed in an environmentally controlled office setting and involve extended periods of sitting, keyboarding, and use of a computer mouse.
• Position may require travel between campus locations or buildings for meetings or job-related tasks.
• Regular activities require the ability to manage and adjust to changing priorities, including handling time-sensitive tasks and resolving conflicts.
• MLFC supports flexible work options for certain positions, such as alternate work schedules and hybrid remote arrangements, subject to approvals per ASU policy.

Department Statement:

ASU’s Mary Lou Fulton College for Teaching and Learning Innovation creates knowledge, mobilizes people, and takes action to improve education. Nationally recognized as a leader in teacher preparation, leadership development and scholarly research, Mary Lou Fulton College for Teaching and Learning Innovation prepares over 8,000 educators annually.  MLFC faculty create knowledge by drawing from a wide range of academic disciplines to gain insight into important questions about the process of learning, the practice of teaching and the effects of education policy.  MLFC mobilizes people through bachelor's, master's and doctoral degree programs, through non-degree professional development programs and through socially embedded, multilateral community engagement.  MLFC takes action by bringing people and ideas together to increase the capabilities of individual educators and the performance of education systems.

Aligned with ASU’s charter, MLFC is committed to advancing inclusive excellence in our curricula, programming and institutional relationships.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.