Payroll Manager

EvenUp is on a mission to close the justice gap using technology and AI. We empower personal injury lawyers and victims to get the justice they deserve. Our products enable law firms to secure faster settlements, higher payouts, and better outcomes for victims injured through no fault of their own in vehicle collisions, accidents, natural disasters, and more.

We are one of the fastest-growing vertical SaaS companies in history, and we are just getting started. EvenUp is backed by top VCs, including Bessemer Venture Partners, Bain Capital Ventures, SignalFire, and Lightspeed. We are looking to expand our team with talented, driven, and collaborative individuals who seek to have a lasting impact. Learn more at www.evenuplaw.com.

As the Payroll Manager at EvenUp, you will support the transition from our current PEO model to an in-house payroll architecture while scaling our multi-region payroll operations. You will own end-to-end multi-state US payroll operations, oversee Canadian payroll execution, and evaluate and design our long-term strategy for India payroll.

This role is ideal for a hands-on, detail-oriented payroll leader who excels at navigating multi-jurisdiction tax compliance, implementing scalable global payroll systems, and building seamless cross-functional workflows across Finance, Accounting, and People teams.

What You’ll Do:

• PEO Migration & System Implementation - Support the end-to-end transition from a PEO model to an in-house global payroll and benefits provider, establishing automated workflows, controls, system integrations, and documentation from scratch.

• Global & Multi-State Payroll Operations - Execute full-cycle multi-state US payroll and directly oversee Canadian payroll processing, ensuring 100% timeliness, accuracy, and compliance with local statutory requirements (e.g., CPP/EI, EHT, provincial tax filings, wage-and-hour laws).

• India Payroll Evaluation: Assess, evaluate, and establish the roadmap for India payroll execution, ensuring local statutory compliance and operational readiness for team scaling.

• General Ledger & Accounting Integration - Partner with the general ledger team to reconcile payroll data, manage monthly journal entries, payroll accruals, benefit allocations, and balance sheet reconciliation support.

• People & HRIS Collaboration - Partner closely with the People team to manage benefit deductions, equity payroll tax implications, and compensation changes while ensuring data integrity across HRIS and payroll platforms.

• Compliance, Controls & External Audits - Act as the primary subject matter expert for payroll tax compliance and regulatory changes across US federal, state, local, Canadian, and international jurisdictions. Maintain robust internal controls and act as the lead contact for payroll, workers' comp, and tax audits.

• Employee Support & Ticketing - Serve as the primary point of contact for employee payroll/tax inquiries, resolving ticket escalations regarding withholdings, direct deposits, and pay statements.

Key Success Metrics (KPIs)

• Payroll Accuracy & On-Time Execution - Maintain a >95% accuracy rate on net pay calculations, withholdings, and benefit deductions across all US states and Canadian provinces while ensuring 100% on-time disbursement across every payroll cycle.

• Month-End Payroll Reconciliation Timeliness - Review all payroll journal entries, accruals, and account reconciliations in FloQast/ERP within 2 business days following the close of each payroll period.

• Tax Filing & Statutory Compliance - Maintain zero late-filing penalties or notice escalations across US federal/state/local tax authorities, Canadian Revenue Agency (CRA), provincial agencies, and international compliance bodies.

• System Automation Rate - Target >85% automation for payroll data syncing between HRIS, time-tracking, benefit providers, and the NetSuite general ledger to minimize manual inputs.

Key Milestones

• First 90 to 180 Days:

  • Complete the transition off the PEO onto the new in-house US payroll platform, establishing standardized payroll run checklists and internal review controls.

  • Complete a comprehensive assessment and cost/benefit evaluation of India payroll operational models, presenting key recommendations to the VP, Controller.

• First 12 Months:

  • Fully optimize in-house payroll workflows, automated NetSuite GL integrations, and process workflows within FloQast.

  • Execute the chosen payroll architecture for India, establishing local compliance, tax withholding mechanisms, and banking rail setups.

  • Successfully lead annual payroll, 401(k)/RRSP, and statutory tax audits with zero material findings or adjustments.

What We Look For:

• Experience - 5+ years of progressive experience in payroll administration, with a track record of building payroll processes in a fast-growing tech company. .

• Global & Multi-State Expertise - Deep technical knowledge of US multi-state payroll, Canadian payroll regulations, and international tax/compliance frameworks (experience with India payroll evaluation or setup highly preferred). .

• Systems & Tools - Hands-on experience with top-tier payroll platforms (e.g., Rippling, ADP, Workday), NetSuite ERP integration, and close management tools. .

• Integrity & Communication - Exceptional discretion in handling sensitive employee compensation data/confidential personnel records and clear communication skills to resolve employee queries and partner effectively across People, Legal, and Finance teams .

• Accounting & Analytical Rigor - Strong analytical skills with a history of automating manual processes to increase efficiency and reduce errors in payroll cycles.

Benefits & Perks:

As part of our total rewards package, we offer attractive benefits and perks to our employees, including:

• Choice of medical, dental, and vision insurance plans for you and your family.

• Additional insurance coverage options for life, accident, or critical illness.

• Flexible paid time off, sick leave, short-term and long-term disability.

• 10 US observed holidays, and Canadian statutory holidays by province.

• A home office stipend.

• 401(k) for US-based employees and RRSP for Canada-based employees.

• Paid parental leave.

• A local in-person meet-up program.

• Hubs in San Francisco and Toronto.

(Please note the above benefits & perks are for full-time employees)

Notice to Candidates:

To ensure fairness and proper consideration, we do not accept resumes or expressions of interest via email or social media messages. If you’re interested in a role, please submit your application directly through our careers page.

Please note that EvenUp may use AI notetakers and other recording devices in the recruiting process. If you interview with us, with your consent, we may record your conversations and summarize them into notes for internal use. Recording is optional, and declining will not affect your candidacy.

EvenUp is an equal opportunity employer. We are committed to diversity and inclusion in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The salary range provided reflects the compensation that EvenUp reasonably expects to offer for this role. The specific salary within this range will be determined based on various factors, including the candidate's relevant experience, education, skills, location, and alignment with the role's responsibilities.