Department

BSD AFA - Budget Staff 2

About the Department

The University of Chicago biomedical enterprise houses three entities: the Biological Sciences Division (BSD), the University of Chicago Medicine (UCM), and the Pritzker School of Medicine. The University of Chicago Medicine (UCM), and the Pritzker School of Medicine. Collectively called UCM, we are one of the nation's leading academic medical institutions and have been at the forefront of discovery, education, and clinical care since 1927. Located 20 minutes south of downtown Chicago, our Hyde Park main campus provides a single environment for learning, world-renowned basic science and clinical research, and outstanding clinical care.

The BSD is the largest academic unit within the University. The BSD is comprised of faculty from ten basic science departments, 13 clinical departments, and several Centers and Institutes. The approximately 1,300 faculty and 3,000 staff members working in the BSD collaborate across the organization to achieve our Mission, Vision, and Values (MVV):

MISSION: As part of the University of Chicago, we pursue globally impactful solutions to seemingly unsolvable challenges. Through our rigorous research, innovative education, and comprehensive care and healing, we collaborate on life-changing advancements that create meaningful results for our community and the world, including a greater, more equitable future for all.

VISION: Together, we elevate the human experience with knowledge and health care.
VALUES:
• Commit to Excellence: We contribute our exceptional talents to all we do and empower the same spirit of excellence in others.
• Embrace Curiosity: We stay open to new ideas, champion diverse perspectives, and drive a culture of thoughtful risk-taking to deliver transformative innovation.
• Embody Equity: We identify systemic issues and then foster change to drive a more equitable environment inclusive of diverse people, ideas, and fields of science.
• Grow Together: We meaningfully collaborate with one another to create something bigger than we could ever achieve alone.
• Make a Difference: We lead with heart and compassion in all our interactions. We create positive change in our areas of influence, whether expanding scientific inquiry, developing the next generation of leaders, or healing our community.
• Take Ownership: We accomplish what we say we will and hold ourselves and one another accountable for our actions.
The MVV serves as our True North, charting our strategic plan for the next ten years and beyond. It is an exciting time to be a part of the University of Chicago and the BSD. Our team is helping to shape the future for our learners, staff, faculty, patients, and community.

Job Summary

The job coordinates projects in monitoring the operating and capital budgets for divisions and/or University-wide administrative units. At the instruction of others, performs work that contributes to development of long and short term financial goals, business strategies/plans, and financial forecasts/models for major service programs and initiatives. Utilizes moderate knowledge of finance to help coordinate quarterly and year-end reporting for the operating budget.

Under the supervision of the Manager, Finance Service Delivery, this position provides financial and accounting support to the Department. Performs Accounts Payable and Accounts Receivable tasks to ensure timely and accurate payment of invoices and billing. Provides analytical support for routine budget projects. Monthly monitors the financial statements by reviewing reports and accounting records to determine if allocated funds have been spent as specified. May be involved in long-range financial planning. Complete ad hoc reporting/analysis and miscellaneous other tasks as needed.

Responsibilities

• Provide reporting/analysis for the Service Delivery Unit (SDU), including report generation, analysis, projections, and verification of accuracy of financial information.

• Initiates and tracks on external billing agreements and prepares associated monthly/quarterly invoicing. 

• Assists Director/Manager in reporting deliverables and department functions; maintains key performance indicator reports/dashboards in research. 

• Participates in and contributes to the creation of the annual operating budget, with an understanding of key assumptions such as base allocation and low salary recovery methodology. 

• Performs Accounts Payable and Accounts Receivable tasks to ensure timely and accurate payment of invoices and billing.

• Assists Director/Manager in preparing gift check deposit journal entry, IADF awards fund update and reconciliation between GL and IADF awards. And ensuring compliance in depositing funds to the correct COA/POETAF segment.

• Serves as a resource to departmental stakeholders for questions regarding faculty fund management and departmental fund usage and financial management. 

• Responsible for annual benchmark survey completion. 

• Provides assistance to departments and SDUs in chart of account utilization.   

• Leverages Excel and other available tools to streamline and automate reports.

• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.

• Prepares monthly reports, conducts and corrects errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree in accounting, finance, or equivalent strongly preferred.

Experience:

• A minimum of three years of accounting, finance, or equivalent experience.

• Experience working in a University setting strongly preferred.

• Financial modeling experience strongly preferred.

Technical Skills or Knowledge:

• Experience working in a University setting strongly preferred.

• Financial modeling experience strongly preferred. 

• Demonstrated ability to think strategically. 

• Ability to develop and analyze alternative solutions and assist in making recommendations. 

• Ability to comprehend and interpret various financial concepts and principles. 

• Strong analytical and organizational skills. 

• Financial modeling skills.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint). 

• Flexibility and ability to work effectively and gracefully under considerable time pressure with competing deadlines and priorities in a fast-paced environment.

Preferred Competencies

• Strong analytical skills. 

• Strong practical knowledge of financial analysis methodologies.

• Strong interpersonal, verbal, and written communication skills with the ability to establish and maintain relationships at all organizational levels. 

• Intellectual versatility and creativity. 

• Ability to work in a collaborative team environment. 

• Ability to work non-traditional hours when necessary. 

• Ability to independently complete projects on time and accurately with minimal supervision.

Working Conditions

• Office environment.

Application Documents

• Resume (required)

• Cover Letter (required)

• Professional reference contact information

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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