Senior Convention Planning Specialist – Remote (USA)
Full time · Posted 17D AGO
Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.
A Day in the LifeGlobal Commercial Operations (GCO) partners across Medtronic businesses to enable commercial execution through strategic programs, operational excellence, and customer engagement initiatives. Within GCO, the convention function provides enterprise expertise in convention, congress, and exhibit strategy, planning, and execution. The team works closely with marketing, communications, sales, and business leaders to maximize the value of convention investments, strengthen customer engagement, ensure brand consistency, and maintain compliance with industry and corporate requirements.This position is based in the United States and is designated as Remote. Candidates may work from any U.S. location and should be able to travel up to 25% to support convention planning, site visits, and on-site event execution.
The Senior Convention Planning Specialist develops and executes convention strategies for assigned business sectors while serving as a strategic advisor to marketing, communications, and commercial stakeholders. This role leads convention planning activities, manages budgets and vendor partnerships, supports large and complex events, and ensures successful execution of convention programs that align with business objectives and customer engagement goals.
Primary Responsibilities
- Lead convention strategy, planning, and execution for assigned business sectors to support marketing, sales, and commercial objectives.
- Consult with business stakeholders to evaluate convention opportunities, recommend participation strategies, and optimize event investments.
- Partner with marketing, communications, and sales teams to develop convention plans, messaging, and customer engagement strategies.
- Manage exhibit logistics, including space selection, exhibitor services, vendor coordination, shipping, installation, dismantle activities, and on-site execution.
- Develop and manage convention budgets, forecasts, and expenses to ensure financial accountability and budget compliance.
- Coordinate convention-related meetings, sponsored programs, and communications to support event objectives and attendee engagement.
- Collaborate with industry associations, exhibitor advisory committees, and external partners to support business needs and convention initiatives.
- Ensure convention activities comply with Medtronic policies, AdvaMed guidelines, association regulations, and applicable legal requirements.
Required Qualifications
- High School Diploma/GED and 8+ years OR Associate Degree and 6+ years OR Bachelor's Degree and 4+ years of experience in convention management, event management, marketing operations, communications, or a related business function.
- Experience managing budgets, forecasts, project expenses, and vendor relationships.
- Experience partnering with cross-functional stakeholders and managing multiple concurrent projects.
- Ability to travel up to 25%.
Preferred Qualifications
- Experience planning and executing conventions, congresses, trade shows, exhibits, or large-scale corporate events.
- Experience supporting healthcare, medical device, pharmaceutical, or life sciences convention programs.
- Knowledge of AdvaMed guidelines, healthcare compliance requirements, and association regulations.
- Experience managing large or complex exhibits, sponsored programs, and multi-business convention initiatives.
- Experience partnering with professional associations, exhibitor advisory committees, or industry organizations.
- Proficiency with Microsoft Excel, PowerPoint, and event management platforms.
#LI-MDT
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship
At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
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Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.
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Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
