Company Description

Job Description

The Notre Dame Alumni Association is searching for a new team member to serve as the Veterans Engagement & Groups Coordinator. This role primarily provides dedicated operational and logistical support for the build-up and full rollout of a new alumni group - the Veterans Engagement Alumni Group (official name TBD). The position works closely with volunteers to successfully establish and implement operational procedures, form the first board of the group, create a programming calendar, and handle the budget and related expenses. In addition, this role will assist with all aspects of Fall and Spring Group meetings and manage internal documentation and data tracking. This position contributes to the Alumni Groups Team and is a member of the Clubs, Classes, and Groups Team of the Alumni Association. 

The position requires strong organizational skills, proactive communication, high attention to detail, ability to work collaboratively with internal and external stakeholders, and comfortability with software such as Google Workspace and database tools. This is a hybrid position but you must be able to be on campus.  

Key Responsibilities

• Assist with the setup, build-up, and launch strategy for the new Veterans Engagement Alumni Group (name TBD).
• Coordinate logistics, outreach, and communications for the Steering Committee and eventually Board. 
• Track tasks, assist with logistics, coordinate materials, and manage relevant supporting assets for early-stage veteran alumni initiatives.
• Create and maintain process documentation, meeting agendas and notes, relevant board data/rosters, and other necessary documentation. 
• Coordinate logistical planning for Fall and Spring Groups board meetings as part of the Alumni Groups team.
• Provide support with NDAA MarCom and IT for tasks necessary to launch and continue supporting the alumni group needs.
• Assist with daily financial operations, basic journal transactions, and expense tracking across alumni group program budgets.
• Accomplish other duties as assigned such as NDAA events. 

Qualifications

Minimum Qualifications:

• Strong project management skills, including the ability to juggle multiple priorities and meet tight deadlines with exceptional time management and organizational abilities
• Proficiency in Google Workspace (Google Suite), Zoom, and a willingness to adopt and learn new software tools 
• Proficient verbal and written communication skills
• Highly self-motivated with a proactive approach, capable of quickly adapting to changing priorities and learning new tasks 
• Experience tracking expenses and maintaining financial accountability 
• Must be authorized to work in the United States without visa sponsorship

Preferred Qualifications:

• Deep passion for Notre Dame’s mission and a commitment to advancing the core values of the University and the Alumni Association
• Demonstrated knowledge of, respect for, and passion for serving U.S. military service members, veterans, and military-connected families
• Experience tracking expenses and maintaining financial accountability

Additional Information

Salary: $20 – $23 / hour, commensurate with experience

RESUME & COVER LETTER REQUIRED to be considered for this position.  Please add in the attachments sections of your application.

Application deadline has been extended to November 3, 2026

This position is in South Bend, Indiana. 

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.