General Information

Work Location: Los Angeles, CA, USA Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 08/12/2026 Salary Range: $90720.00 - 194040.00 Annually Employment Type 2 - Staff: Career Duration indefinite Job # 32405

Primary Duties and Responsibilities

Under the general direction of the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and direct supervision of one of our Contract & Grant Supervisors—and in coordination with research administrative staff—this role is primarily responsible for overseeing and supervising the department’s pre- and post-award administration for both intra- and extramurally funded research projects supporting departmental Principal Investigators (PIs).

Key responsibilities include managing active clinical finance and post-award fund activities for assigned divisions and PIs. The position also involves preparing financial and grant reports, developing and monitoring budgets, and managing salary funding for faculty and staff, including processing entries in UCPath. Additional duties include reviewing and reconciling the general ledger, performing corrections such as salary cost transfers, retros, NPEARs, and TOFs, and serving as a liaison with external departments, funding agencies, and subawardees.

Salary Range: $90,720.00 - $194,040.00

Job Qualifications

Required:

• Bachelor’s Degree in Finance or related field, or equivalent experience.
• 1-3 years of complex research administration.
• 8 + years of research experience
• Ability to establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators, and administration.
• High School Diploma
• Ability to work as a member of the team.
• Advanced ability to set priorities and complete ongoing tasks with competing deadlines with frequent interruptions to meet programmatic and financial needs.
• Meticulous attention to detail in a fast-paced, fluctuating, workload environment.
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel.
• Experience will all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Ability to interpret policy for others.
• Advance knowledge of effective grant funding processes, procedures, and techniques

 

Preferred:

• Exceptional organizational skills to create and maintain administrative and financial files effectively
• Strong organizational skills, ability to prioritize job functions and handle multiple tasks with multiple proposal submission systems.
• Experience preparing, managing, and projecting budgets

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.