Example Company
Software engineer
- Location
- San Francisco
- Type
- Full time
- Compensation
- $150k-$200k
- Posted
- 2 days ago
Join a team building useful software. Work closely with engineering and design to turn new ideas into products.
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Contracts Manager II
- Location
- Remote
- Posted
- 13D AGO
About the role
Contracts Manager II
Location: Remote | USA
About the Jaeb Center for Health Research
The Jaeb Center is a nonprofit organization based in Tampa, Florida, serving primarily as a Coordinating Center for multi-center clinical trials. To learn more about current projects and research initiatives, please visit www.jaeb.org.
Summary
The Contracts Manager II independently manages an assigned portfolio of research-related contracts and agreements as part of Jaeb Center for Health Research's integrated Contracts and Grants Office. Exercises sound judgment in drafting, reviewing, negotiating, coordinating, and administering agreements across the lifecycle. Identifies obligations, dependencies, and flow-down requirements; resolves routine ambiguities and negotiation issues; maintains reliable portfolio information; and escalates material, novel, or institutionally significant risks. Coordinates effectively across departments so that Jaeb's commitments are understood, assigned, performed, monitored, and updated without unnecessary administrative burden.
Duties and Responsibilities
Intake, Classification, and Portfolio Ownership
This position operates in a professional office and/or remote (home-based) work environment. The role routinely uses standard computer-based equipment such as computers, monitors, keyboards, telecommunication tools (e.g., phone, video conferencing, and secure electronic fax tools such as Sfax), and related technology. Some positions may require periodic in-person attendance or travel based on organizational or project needs.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to remain in a stationary position for extended periods (sitting and/or standing) and operate a computer and other standard office equipment. The employee frequently uses hands and fingers for keyboarding and handling documents or other work materials.
The employee must be able to communicate effectively and exchange accurate information with others, including through phone, video, and in-person meetings. The employee may occasionally be required to move or lift items up to 25 pounds, consistent with role and business needs. This role requires the ability to view and interpret information on a computer screen and in written materials for extended periods, with or without reasonable accommodation.
Position Type / Expected Hours of Work
This is a full-time position. The regular work schedule is Monday through Friday. Core hours are generally 8 a.m. to 5 p.m. Eastern time (ET). Work hours may be adjusted for employees in other time zones or to meet operational needs, with supervisor approval, to ensure appropriate coverage and collaboration. Occasional additional hours may be required.
Equal Employment Opportunity / Drug-Free Workplace
Jaeb Center for Health Research is an Equal Opportunity Employer and Drug-Free Workplace.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Location: Remote | USA
About the Jaeb Center for Health Research
The Jaeb Center is a nonprofit organization based in Tampa, Florida, serving primarily as a Coordinating Center for multi-center clinical trials. To learn more about current projects and research initiatives, please visit www.jaeb.org.
Summary
The Contracts Manager II independently manages an assigned portfolio of research-related contracts and agreements as part of Jaeb Center for Health Research's integrated Contracts and Grants Office. Exercises sound judgment in drafting, reviewing, negotiating, coordinating, and administering agreements across the lifecycle. Identifies obligations, dependencies, and flow-down requirements; resolves routine ambiguities and negotiation issues; maintains reliable portfolio information; and escalates material, novel, or institutionally significant risks. Coordinates effectively across departments so that Jaeb's commitments are understood, assigned, performed, monitored, and updated without unnecessary administrative burden.
Duties and Responsibilities
Intake, Classification, and Portfolio Ownership
- Independently review new requests for completeness, determine the appropriate agreement path, and confirm Jaeb's role, the funding relationship, applicable project requirements, risk level, and required participants.
- Identify dependencies among prime awards, funding agreements, subawards, site agreements, data agreements, vendor arrangements, and other related records before work proceeds.
- Plan and prioritize an assigned portfolio based on institutional risk, operational need, required timelines, and dependencies; communicate capacity constraints or competing priorities early.
- Ensure that intake decisions, assignments, and material assumptions are documented in Cobblestone or the designated official record.
- Independently draft, review, and negotiate a broad range of research-related agreements, amendments, addenda, work orders, funding agreements, subawards, consulting agreements, vendor agreements, study-site agreements, confidentiality agreements, and data-related agreements.
- Analyze outside-party drafts and redlines, resolve routine and moderately complex issues within approved guidance, and develop supported recommendations for issues requiring higher-level review.
- Coordinate business, financial, operational, data, compliance, human-subject-protection, and project inputs before Jaeb commits to an agreement.
- Apply the required Contracts Checklist in Cobblestone, evaluate the applicability of required elements, document justified exclusions, and obtain specialized review when required.
- Ensure that negotiated positions are consistent with applicable Jaeb templates, policies, sponsor or funder requirements, and related agreements.
- Manage negotiations through execution, maintain professional relationships with outside parties, and address bottlenecks without engaging in immaterial or low-value negotiation.
- Identify, interpret, and record material contractual obligations, including deliverables, reporting, payment or funding terms, approvals, notices, data requirements, renewal and expiration provisions, modification requirements, and closeout responsibilities.
- Determine which obligations require internal ownership and coordinate with responsible departments or project leaders to confirm ownership, timing, and follow-up.
- Identify and implement applicable flow-down requirements from prime awards, funding agreements, governing documents, and related agreements into downstream contracts.
- Monitor assigned agreements for performance dependencies, upcoming actions, expiration, modification, termination, and closeout; intervene or escalate when performance deviates from the agreement.
- Coordinate modifications and corrective actions so that related agreements, systems, and institutional records remain consistent.
- Maintain complete and current portfolio information in Cobblestone and designated repositories, including status, ownership, dates, obligations, related records, approvals, correspondence, and executed documents.
- Provide clear status, aging, deadline, workload, and exception information to leadership and internal stakeholders without creating duplicate tracking systems.
- Resolve routine cross-functional ambiguities by identifying the governing document, responsible owner, required decision, and appropriate escalation path.
- Coordinate effectively with project leadership, Finance, Research Compliance, Quality Assurance, legal counsel, Grants, and other functions to keep agreement and award activities aligned.
- Identify stalled matters and root causes, distinguish internal from external dependencies, and take proportionate action to restore progress.
- Identify recurring negotiation issues, delays, corrective amendments, inconsistent records, duplicate work, and other causes of rework; recommend focused improvements supported by operational evidence.
- Contribute to development and refinement of templates, clauses, playbooks, checklists, status definitions, procedures, training materials, and system requirements, subject to required approval and change control.
- Support quality-control reviews, implementation of corrective actions, and verification that approved improvements are working as intended.
- Provide practical guidance and peer support to Contract Manager 1 staff and other team members on standard processes and routine contracting issues.
- Participate in cross-training and workload balancing across the integrated Contracts and Grants Office.
- Working knowledge of research-contracting principles and the relationships among prime awards, funding agreements, subawards, study-site agreements, data arrangements, vendors, and institutional responsibilities.
- Ability to independently analyze contract language, compare related documents, identify obligations and conflicts, and develop practical, risk-proportionate solutions.
- Ability to negotiate effectively, distinguish material issues from immaterial edits, and explain contractual issues clearly to legal and nonlegal stakeholders.
- Sound judgment in determining when an issue can be resolved independently and when specialized or leadership review is required.
- Strong portfolio-management, prioritization, documentation, and follow-through skills.
- Ability to coordinate across departments, clarify ownership, manage dependencies, and preserve accountability across the agreement lifecycle.
- Professional written and verbal communication skills, including the ability to summarize issues, options, recommendations, and decisions.
- Proficiency with Microsoft Word, Excel, Outlook, PDF tools, electronic signature platforms, and contract-management or similar information systems.
- Commitment to reliable records, risk-proportionate controls, efficient processes, and continuous improvement.
- Education required: Bachelor's degree in business, legal studies, research administration, health administration, public administration, or a related field. Relevant education and progressively responsible experience may be considered in combination.
- Experience required: Progressively responsible experience negotiating and administering contracts, grants, sponsored research agreements, procurement instruments, or comparable complex agreements.
- Experience independently managing a portfolio and coordinating contractual obligations across multiple internal and external stakeholders is required.
- Experience with research agreements, clinical research, federal awards, subawards, data-related agreements, or contract-lifecycle-management systems is preferred.
This position operates in a professional office and/or remote (home-based) work environment. The role routinely uses standard computer-based equipment such as computers, monitors, keyboards, telecommunication tools (e.g., phone, video conferencing, and secure electronic fax tools such as Sfax), and related technology. Some positions may require periodic in-person attendance or travel based on organizational or project needs.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to remain in a stationary position for extended periods (sitting and/or standing) and operate a computer and other standard office equipment. The employee frequently uses hands and fingers for keyboarding and handling documents or other work materials.
The employee must be able to communicate effectively and exchange accurate information with others, including through phone, video, and in-person meetings. The employee may occasionally be required to move or lift items up to 25 pounds, consistent with role and business needs. This role requires the ability to view and interpret information on a computer screen and in written materials for extended periods, with or without reasonable accommodation.
Position Type / Expected Hours of Work
This is a full-time position. The regular work schedule is Monday through Friday. Core hours are generally 8 a.m. to 5 p.m. Eastern time (ET). Work hours may be adjusted for employees in other time zones or to meet operational needs, with supervisor approval, to ensure appropriate coverage and collaboration. Occasional additional hours may be required.
Equal Employment Opportunity / Drug-Free Workplace
Jaeb Center for Health Research is an Equal Opportunity Employer and Drug-Free Workplace.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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